Update Video Course Web Site

Video Courses

Other Documents

The important element to remember here is that if you are working directly on the web site (server), when you make changes, they will be made immediately. You do not need to publish. If you are working from C:\orientation on your local computer, you must publish for the students to see any changes. There are advantages either way, but the biggest advantage to working on your local computer and publishing is that you have a backup copy in case of a disaster.

We have been asked to remove email links from our web sites and to present the email address without a link mainly because students are trying to email from the library and their email accounts have not been set up. This will require a student to go to his or her email program to send an email to the instructor.

To remove the email link,

• Open FrontPage and go to the page where the email link displays.
• Select the email address.
• Click the Insert Hyperlink icon on the standard toolbar. It looks like a blue world.
• Click the Remove Link button.
• Save the file.

Elements to Change Each Semester

1. Update the syllabus (either html or pdf).
2. Delete the old student information submissions.
3. Make adjustments to the student information form to add a new course, if applicable.
4. Add any new syllabi or other forms you want to make available to students.

To update the syllabus if it is html format,

• Open the web site.
• Make editing changes if the syllabus is in html format.
• Publish the web site if you opened the web site from c:\videocourse. If you opened the web from the server, it is not necessary to publish.
• Close the web.

To update the syllabus if it is pdf format.

• Make changes in MS Word.
• Print the file using CutePDF.
• Import the new file to FrontPage and drag it to the navigation structure.
• Remove the old syllabus with a right-click and delete from navigation.
• NOTE:

  It is possible to convert documents to pdf and link them to your web site. The advantage is that the page breaks will be correct; one disadvantage is that Adobe Acrobat Reader must be available to open and print the document.

To delete the old student information,

• Open the web site from the server: http://ww2.nscc.edu/lastname_i
• Click on folders at the left side of the screen.
• Double-click on the private folder.
• Double-click on the form_results.txt file. The file opens in Notepad. Select all of the form results and touch the Delete key.
• Click File and Save to save the empty file for next semester.

To make adjustments to the form when adding a new course,

• Click the navigation button at the left of the screen.
• Double-click on Student Info form at the right of the screen.
• Scroll down to the bottom of the form and look for Course Number. Right-click on “Select Course” and choose Form Field Properties.
• Click Add.
• Enter your course number.
• Click OK.

NOTE: One of the troublesome areas that has surfaced is having the forms that students submit to return as undeliverable. This is often due to an incorrect email address entered in the form. To correct such an error or to check your email address,

• Open the web site.
• Click the navigation button at the left of the screen.
• Double-click on Student Info form at the right of the screen.
• On any area inside the dotted lines of the form, right-click and choose Form Properties—not Form Field Properties.
• Check to see if your email address is correct. If not, correct it and click OK. Save the file.
• REMEMBER TO PUBLISH if you are working from c:\videocourse.

To add another html syllabus or other documents to your course for a new semester,

• Open the web site.
• Click the home page icon—the one with your name on it.
• Click the “create a new normal page” icon. It is the one that looks like a sheet of paper with the corner turned down.
• A “New Page” icon will display. Click the icon once, wait momentarily, then click the words in the icon to select them. Key the name that you want to display on the page. Click outside the icon to accept the name.
• Double-click the new page icon.
• Click Insert from the menu, choose Page Banner. Click OK. You may want to center the banner. Touch Enter.
• Click Insert and choose Navigation. For Bar type, choose “bar based on navigation structure.” Click Next, Next, and Finish.
• At the next screen, choose “Same level” and “Homepage.” This displays a link to all of your pages and also goes back to the homepage.
• You are now ready to import or type your new syllabus.

Management Option

You may want to consider organizing your form results that go to your email address by creating a folder for each course and dragging the forms to the folder. This will save some printing costs.

To create a folder in Outlook,

• Click on the Inbox.
• Choose File > New Folder.
• Key a name. The folder will appear under Inbox.
• When you see an email with the form information, drag it to the folder to save it.