To check spelling, click the Spelling icon or click on Tools, Spelling, or the F7 key can be used. The spelling dialog box opens, and spell check begins. The word "navigat" needs to be replaced with "navigate" with an e in it, so we will click Change. The next spelling error is the word "you," again misspelled so we will make the change by clicking Change. The spell check is completed. If during spell check, the system locates a word it does not understand, you can Ignore the change. Keep in mind that spell check does not find all errors. If there is a word that is used in the wrong place but spelled correctly, spell check will not locate that. Spell check does not replace editing.
To print the slide presentation, choose File, Print. When the print dialog box opens, you have a number of choices. Check the printer to make sure the printer is selected. At Nashville State, many of the printers default to the Microsoft Office Document Image Writer. That printer creates a file, and it does not actually send it to a printer. Make sure you have selected a printer. You have a choice of printing all or specific slides or your current slide. Under "Print what," you can print slides that will print one full page per slide or handouts. Here's a preview of the handout. You can print 6 per page, 3 per page--which gives a place for taking notes, and you see all of the choices here. I like 3 per page. For color, choose color if you have a color printer. Grayscale would print in shades of gray, and pure black and white would be strictly black and white lines. There would be no shading. I'll leave this grayscale since I am using a black and white printer. You can frame slides if you would like or scale. I'll leave them framed, which puts a border around them. Click OK.
Package for CD bundles your presentation file and any other files such as sound or movie files that you want into one folder which you can them burn to a CD. This allows you to take the CD to class or wherever you need to present it and run the presentation. It is always a good idea after burning that CD to take it to a different computer and run it to make sure everything works correctly. Click on File, Package for CD. Name the presentation. You can change the name if you would like. Notice that it is going to copy your PowerPoint file. This is the one that is open when you start the Package for CD process. Linked files and the PowerPoint Viewer are included by default. That means that you do not have to have PowerPoint on the computer to run it. Linked files are files such as your sound files or video files. Let's click on Options. Here you have choices of whether or not to include the viewer and whether or not you want to include linked files. Leaving the viewer off will reduce the file size a little bit. It is probably a good idea to include it. If you have special fonts that are not likely to be on the computer that you are using, then you can embed those True Type fonts. It is also possible to password your files so that only you can run them after entering the password. I'm going to click Copy to Folder. The computer I am on can't burn a CD, so I will click Copy to Folder. Make sure you note the location where the file is being saved, or the folder, so that you can locate it later. I'll click OK. At this point I have the presentation on the hard drive. I can copy from the hard drive to a CD or a flash drive. This is an excellent way to save your presentation prior to giving it in a class situation or to an audience.